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FAQs

Below are some frequently asked questions and answers.  Please take a look.  If you don't see an answer to a question you have, please email us at wamsao@bernardsboe.com

When creating an account on our website for registration, we ask that you use the athlete's name for the account (as opposed to a parent or maiden name).  It makes it much easier for us to find them when communicating!

Registration

How do I register my student for a team or clinic at WAMS?
First, please read the information on each offering under the season's tab (Fall, Winter, Spring).  Each sport has their own home page that describes the team/clinic.

What's next?
Create an account on our site in your child's name. This is preferable so we can find his/her contact info as opposed to a parent name.
Registration is a three step process:
1. Create an account
2. Register for the team or clinic you want. (Most tryout teams require paying a tryout fee when you register)
3. Submit a physical form to our WAMSAO mailbox at school.

How do I actually register?
Once you confirm when registration opens, log in to your account and click on the REGISTER Button.  Then register your child.  You will receive a confirmation email with info once your registration is processed. You cannot register prior to the exact date and time that we open registration. Once registration closes you will not be able to register even if you have submitted a physical form.

What else do I need to do after I register online?
Each student athlete must submit a physical form for each time they register (YES, EACH TIME!).  Either a NJ State Athletic Preparticipation Physical Form or a Health History Update Form. Please see the answers to questions below on physical forms to assure that you submit the correct form and that you complete it correctly to avoid having to resubmit it.  Forms can be found on our website under the FORMS tab.

If I am having difficulty registering who can I contact?
Contact our Athletic Coordinator at wamsao@bernardsboe.com



Physical Forms

Who needs to submit physical forms?

Every student athlete that registers for a sport team or clinic needs to submit either an Athletic Preparticipation Physical Form OR a Health History Update. 

Where can I get the forms that are required?
Forms can be found and downloaded from our website under the FORMS tab.

Where should forms be submitted?

Forms should be dropped in the WAMSAO mailbox on the wall in the school office. During the summer, the school is open Mondays thru Thursdays from 7:30am to 3pm.   Forms can also be mailed to :
WAMSAO, c/o Wm. Annin Middle School, 70 Quincy Rd., Basking Ridge, N.J.  07920

How soon can forms be submitted?
By law, forms cannot be signed or submitted by a parent more than 90 days prior to the first practice/tryout date.

I already submitted a complete physical form for my child in a previous season.  Do I need to submit another one now?

YES!.  Some type of physical form MUST be submitted for each new sport season that your child participates in.  If the full physical form that was completed was based on an exam that was done within 365 days of the first practice/tryout date for the new season then you only need to submit a Health History Update Form, completed by a parent. If the exam date is now more than 365 days old, you need to submit a new complete physical form based on a more recent exam. 

My physician does not perform vision exams and left that section blank on the physical form.  Is this necessary?

Yes!  Vision exam results (not vision prescriptions) are mandated on the state forms.  You must have your physician, an ophthalmologist, optician or a physician at an urgent care facility document the vision exam results.   They can write results on their own official stationary if that is easier and you can attach it to the form.  They must document vision findings in each eye (eg. 20/20, 20/30) and if there is corrected vision , glasses or contacts.  If the vision results are 20/50 or worse that is considered a Failed Vision Exam and you must have your child seen by an eye doctor or optician and have the vision corrected.

 

When are the physical forms actually due?  Where do I submit them?

Forms are due approximately 3 weeks before the first practice/tryout.  Each form needs to be reviewed by a nurse and then reviewed by the school physician and cleared.  Then it comes back to the WAMSAO Nurse so the child's name can be placed on the "approved' list for the sport.  It is essential to have the time to get every child cleared so we need to have forms submitted weeks in advance. Due dates are posted on each sport page.  Late submissions will not be accepted and you will forefeit your spot and fee if you do not submit the physical form.  Forms should be dropped in the WAMSAO Mailbox in the school office.  

Is there any advice on completing the Physical Form so it does not get rejected and sent back to me?

Make sure to answer EVERY question.  If you don't know an answer, write " N/A" or "I don't know".
Make sure that the examining physician signs the form with an original signature.  Stamped signatures will not be accepted.
Document allergies and medications on page 1.
Make sure to include the DATE OF EXAM.
Make sure to SIGN the form where it asks for signatures. 
Make sure the exam date is within 365 days of the first practice/tryout date.
Make sure the physician's office stamps the form with their office stamp in the appropriate place.
Make sure the vision exam results are recorded.


My child is going to Ridge HS next year and plays a fall sport.  What happens to his/her physical form?

 Physical forms are on file with the school nurses and they get sent to Ridge HS as soon as graduation is completed. Ridge HS will have access to the athletic physicals and so if it is still current, and less than 365 days old in August when sports start, than you only need to submit a Health History Update to Ridge HS to meet their requirements for physical forms. Information regarding the other submission requirements can be found on the Athletic Page for Ridge HS at www.bernardsboe.com

Will other forms used to document a physical be accepted?
 No.  The state of N.J. mandates that the form they designed be used for school athletes.  All other forms will be rejected.

Can I fax or email my form to school?
No.  Only original forms with original signatures are acceptable. No photocopies, faxes or scanned copies will be accepted.

How will I know that my submitted form was received?
After you submit a form, it will be reviewed by a nurse.  You will receive an email stating that either:
a. it has received preliminary approval OR
b. it is incomplete or needs something else done or explained.

 





Tryouts

How are tryouts run and when will they be held?

Tryouts are held for all competitive sports teams except cross country and track & field.
Tryouts are always done on a school day, never before school starts in September or over a spring break or on a day when school is not in session.
Fall sports tryouts are during the first week of school.  Basketball tryouts are typically the week of the NJ Teachers Convention in November.  Boys Volleyball tryouts are typically in December.  Spring sport tryouts are in early March.

Tryout dates specific to a sport are posted on the individual sports page and will be included in the email when you register for the tryout. Generally speaking, they are also listed on the Practice Schedule as the first two days of practice for that sport on our calendar. (Baseball, basketball, and boys lacrosse tryouts are usually the first three days)

Tryouts are done using assigned numbers.  No name or grade will be given to evaluators. Participants are scored by the coach and other evaluators based on a pre-designed rubric. The coach then decides how many athletes will be rostered on the team based on the talent displayed at the tryouts. No consideration is given to 8th graders or former team members.

All participants will be notified via email of tryout results approximately 48 hours after the conclusion of the tryout sessions.

Team Fees

Why are their fees to play a sport at WAMS and where does the money go?

WAMSAO is a non-profit and pay to participate organization.  Our teams are not funded by the Bernards Board of Education and so we need to charge a fee to cover the expenses each team incurs.  Some of the costs associated with our programs include: officials fees, coach salaries, uniforms, balls, league dues, and other supplied equipment. 
Paying a fee does not entitle anyone to a certain amount of playing time. It entitles you to be on the team.  Playing time is determined by the Coach.


Why are the tryout fees for Spring Team Tryouts higher than Fall or Winter?

WAMSAO rents space for spring tryouts so that we can hold the tryouts in early March.  Typically, fields in town are not accessible and so we need to rent indoor space for tryouts.  The extra tryout fee is used to cover our costs associated with facility rentals.

Can I register my child for a clinic and team so if they don't make the team they can still participate in the clinic?
Yes,but you risk losing the clinic fee.  If you want to assure that your child is participating in something, you can register for a clinic and also for a tryout.  If they don't make the team they will then have the clinic to participate in.  If they make the team a refund can only be given if there is another student on a waiting list that can take your child's spot.  So there are no guarantees that you will get a refund.

 


 


Sports Equipment

Who provides athletic equipment for my child ? Where can they store their gear during the school day?

Each athlete is responsible to bring/provide their own equipment for the sport they are playing.  WAMSAO will provide uniforms, on loan, for the season.  During the school day, gear can be stored in the student's own personal locker or in the WAMSAO closet outside the cafeteria.  Belongings should NOT be left overnight and WAMSAO is not responsible for any lost or stolen gear. 


 

Transportation

Does WAMSAO provide transportation for athletes?

Unfortunately, WAMSAO is not able to provide transportation for most teams.   Parents must coordinate transportation to and from practices (when they are not at WAMS after classes) and to and from games. Most teams will coordinate carpools or busing on their own and chip in to cover the costs associated with this.  After a team is selected, we will ask for a team parent to help coordinate transportation and a team party.  The team parent can then get a quote on busing and the team can, together, decide if they want to pay for busing to games.  Most teams bus the athletes one way, to games, and then parents drive them back to town.  

WAMS does provide busing for the Cross Country Team and Track & Field Team to away meets ONLY.  Parents must help by serving as chaperons on the buses.

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